Town of
Fuel Bid Information 2018

Fuel Bid Forms 2018

Town of Denmark

3707 Roberts Road

Carthage NY 13619






Sealed Bids for supplying ULS Diesel, Unleaded Gasoline (87 Octane) and Heating Oil for the Period June 11, 2018 to June 10, 2020 (with a third year option, expiring June 10, 2021, if accepted by both supplier and Town of Denmark) to locations in the Town of Denmark.  Bids will be received by the Town of Denmark Clerk until 4:00PM on Thursday, May 10, 2018.  Bids will be opened and publicly read during the regular Board Meeting on May 14th at 7:00PM.



All Bids shall be contained in sealed envelopes, distinctly marked “Fuel Bids” and addressed to:


Town of Denmark Town Clerk, Prudence Greene, 3707 Roberts Road, Carthage NY 13619



Bids shall be submitted on the official bid form available at the Town Website or from the Town Clerk at the above address accompanied by the statement of Service, Certificate of Non-Collusion and, if required Authorization to Bid.



Bids will be awarded at June 11, 2018 regular monthly meeting, Town of Denmark Officials reserve the right to reject any and or all bids.




Prudence L. Greene

Town of Denmark Town Clerk














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Town of Denmark, 3707 Roberts Road, Carthage NY 13619




Bids are invited for the sale and delivery of fuels to locations in the town of Denmark for a two year period from June 11, 2018 to June 10, 2020.  (with a third year option, expiring June 10, 2021,  if accepted by both supplier and Town of Denmark)


1.      All fuels supplied under the terms of the bid awarded contract shall be of quality designed to work in assorted equipment used by the town.


2.      The bid price for fuels specified shall be the net cost per gallon to the Town, including delivery into the town’s storage tanks.  The submitted bid price shall be firm and not thereafter increased for the claimed late payment or other addition.


3.      All Fuels shall be delivered by automatic delivery.  The amount of fuel delivered must be determined by meter at the time of delivery.  The diesel tank must be filled prior to each weekend from November 1st till March 31st.


4.      It is to be understood by the bidder that all quantities may be either increased or decreased at the discretion of the Town according to need.


5.      The successful bidder shall be responsible for all damages caused by over-filling the tanks, leaking lines, loose connections, delivery to the wrong buildings, or any other damage caused by bidder’s equipment.


6.      Under the provisions of Section 103-d of the General Municipal Law, all bids submitted to a political subdivision of the State of New York must contain a Non-Collusive Bidding Certification.  This Certifications must be completed on the proper form contained herein and must accompany the bid hen submitted.


7.      The bidder shall submit the names and phone numbers, including 24 hour answering service numbers, for those individuals involved in direct customer service aspects of this contract.  These contacts will be used for communication of routine and emergency information with contractor.


8.      The bidder shall have principle corporate offices within New York State.


9.      There is an official bid form attached: for bidding a variable price


10.  PRICES: Price will be “Cents per Gallon” over or under the weekly Albany Terminal Rack Price posted as Published on April 20, 2018.


(PLEASE WRITE THIS PRICE IN WHOLE DOLLAR AMOUNTS)  (IE: Price at ten cents margin over posting)


The bidder who wins this bid must attach a copy of the price listing with all invoices submitted.  Failure to submit the price listing will result in delayed processing of payment.




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Town of Denmark, 3707 Roberts Road, Carthage NY 13619




To: Town of Denmark            Date: _____/_____/__________


Re: Attached bid(s)


I, __________________________________________________________________________________






1.      That the attached bid(s) has/have been independently arrived at without collusion with any other bidder or with any competitor or potential competitor.


2.      The bid(s) has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor.


3.      That no attempt has been or will be made to induce any other person or firm to submit or not to submit a bid.


4.      That the statements are accurate, under the penalty of perjury.


5.      That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of the certificate by the signatory of this bid or proposal on behalf of the corporate bidder.



Name of Company or Corporation



By: Signature of Officer






Address of Company




This certification is made pursuant to an amendment to the State Finance Law, the General Municipal Law and the Public Authorities Law, relating to non-collusion in public bids and proposals, which became effective September 1, 1965. (Chapter 751 of the Laws of 1965)





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Town of Denmark, 3707 Roberts Road, Carthage NY 13619






RESOLVED,  that ________________________________________________________________________

                                                                                                                NAME OF INDIVIDUAL


Be authorized to sign and submit the bid or proposal of ___________________________________________

                                                                                                                                                       NAME OF CORPORATION


For the following project: Town of Denmark Fuel Supply for the period of June 11, 2018 to June 11, 2020 (with


a third year option, expiring June 10, 2021, if accepted by both supplier and Town of Denmark) and to include


in such bid or proposal the Certificate or Non-Collusion require by Section 103-d of the General Municipal Law


as the act and deed or such corporation, and for any Inaccuracies or misstatements in such certificate this


corporate bidder shall be liable under the penalties or perjury.



**********      **********      *********      *********      *********      *********      *********


The foregoing is a true and correct copy of the resolution adopted by :_________________________________

                                                                                                                                                                      NAME OF CORPORATION


At a meeting of this Board of Directors held on the ______ Day of ___________________________________


























Town of Denmark, 3707 Roberts Road, Carthage NY 13619






FUEL                          TANK SIZE       Approx Annual Usage          Albany Terminal Price April 20, 2018



Unleaded Gasoline     300 Gallons         2,800 Gallons                         ______________________________

(87 Octane)



ULS Diesel                 3000 Gallons       25,000 Gallons                      _______________________________



Additional Cost for 70/30 Winter Blend                                              _______________________________



Heating Oil                 550 Gallons        7,000 Gallons                         _______________________________





























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